HR Administrator

Baker Institute
Careers
HR Administrator

$75,000 to $77,000 (depending on experience) base salary plus Super + Generous Salary Packaging options
Full time position, 2-year contract (with possibility of extension)
Based in Melbourne (hybrid working)
Excellent mentorship and learning and development opportunities

The opportunity

We’re seeking a pro-active HR Administration superstar, with excellent attention detail and a curious mindset to join our supportive and collaborative HR Team.

The HR team is integral to supporting the research that forms the Baker Institute’s mission and provide customer focused services across the full HR scope to the Baker Institute and AMREP AS (a Baker Institute subsidiary).

As an HR Administrator you will work collaboratively with other members of the HR team and in conjunction with the Senior HR Partner be responsible for delivering an exceptional standard of HR administration services to a key client group as well as providing administrative support to the broader HR team as needed.

The role is varied and dynamic in nature and encompasses a broad range of duties and responsibilities which require a focus on accuracy and attention to detail. The HR Administrator will also be given the opportunity to develop their knowledge and skills across a wide range of HR activities with the support and mentorship of the Senior HR Partner.

If you’re a recent graduate or an experienced HR Administrator looking for a role where you can grow and develop your HR skills and knowledge, we’d love to hear from you.

Key responsibilities

Be the central point of contact for general HR enquiries and ensure customer focused services are delivered effectively and to the highest possible standard.
Coordinate HR inductions for new starters including running and coordinating the weekly HR tour and monthly induction in conjunction with other members of the HR team.
Draft employee contracts, variation letters and other HR documentation as required under the direction of the Senior HR Partner and General Manager, HR.
Enter new staff members’ details into Technology One and Employment Hero databases and process payroll data, as required.
Assist with the creation of templates, letters and forms and prepare agendas for HR team meetings.
Provide effective HR and recruitment administrative support related to volunteers, placement students, collaborators, visiting scientists, honorary appointees and other unpaid people at the Baker Institute, including issuing and processing induction paperwork, using Technology One and Employment Hero to input data and terminations.
Coordinate affiliate appointments for staff, visitors and students and ensure they have signed the relevant policies.
Manage car parking allocations, liaise with car parking providers and novated lease providers and administer novated leasing documentation.
Process paperwork to necessitate timely payment of invoices and manage monthly Salary Packaging appointments.
Ensure effective records management including maintaining accurate records, developing new filing systems where appropriate, keeping up to date with all HR and payroll details and ensuring information is kept confidential.
Under take a key HR project in conjunction with guidance from the Senior HR Partner/General Manager HR.
Provide administrative support to General Manager, Human Resources and Senior HR Partner as required.

Skills and experience

You will have:

A relevant tertiary qualification in HR, or relevant work experience within human resources field or a combination of the two.
Previous experience in an HR administration role preferred or a willingness and desire to learn.
Strong interpersonal skills with a customer centric approach and proven ability to build relationships with a wide range of people at a variety of levels.
Excellent time management and organisational skills with strong attention to detail and high levels of accuracy.
A demonstrated ability to work in a team environment as well as autonomously without close supervision, as well as a demonstrated ability and willingness to take initiative to improve and enhance existing systems and procedures (quality assurance).
Excellent written and oral communication skills.
Proficient computer skills.
Experience in data entry and database administration.
Experience using Ci Anywhere (Technology One) is preferable.

Benefits

Working at the Baker Institute offers flexibility, professional development, and the opportunity to contribute to a research centre of world renown. Benefits include generous salary packaging, an employee assistance program, as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

How to apply

Applications should include a current resume, University transcript and cover letter, quoting reference (NM01) and state why you are interested in this opportunity. We are reviewing applications as they are received so if you think you're the right person for this role, we'd love to hear how your capabilities, achievements and experience set you apart.

To be eligible to apply for this position you must hold appropriate Australian work rights and be immunised with the COVID-19 vaccination in accordance with COVID-19 Mandatory Vaccination Directions (No 4). More details of the role can be found in the position description, for further information please contact the person listed below.

Apply via Seek

We will close this job ad as soon as we have enough applicants so please apply without delay.

Contact details

If you have any queries or would like any more information on the role please contact:

Natalia Reali
E: natalia.reali@baker.edu.au